Library Policies


Library Cards

Current students, staff, and faculty can use their Whitworth ID to borrow materials from the library. Users can also access their library account to check hold requests, renewals, checked out items, or applicable fines.

Community users and Alumni may apply for a library card for borrowing privileges. See For Guest Users and Loan Periods (below) for more information.

Loan Periods

  Students Faculty/Staff Guest Users
books 28 days
3 renewals
(renew online)
100 days
2 renewals
(renew online)
21 days
3 item limit
no renewals
print periodicals library use only library use only library use only
music CDs 3 days
10 item limit
no renewals
28 days
1 renewal
library use only
videos, DVDs,
CD-ROMs, audiotapes
*3 days
2 item limit
no renewals
28 days
1 renewal
library use only
new books 28 days
no renewals
28 days
1 renewal
library use only


* only selected videos, DVDs, CD-ROMS, and audiotapes may be checked out. Use the library search for more information on specific titles.


Placing Holds


  • Place a hold on a checked out book through the library catalog
  • Check the status of a hold in your Library Account


  • Notification of an arrived hold is sent through your Whitworth email account
  • Hold requests expire after 30 days for books currently checked out
  • Arrived holds will only be held for seven days


  • Arrived holds can be picked up at the circulation desk or at the U-District


Students, faculty, and staff can renew online through their library account, over the phone (509.777.3260), or in person at the circulation desk. Late renewals are subject to the overdue policy. Items that have hold/recall requests attached to them will not be renewed.

Return & Overdue Policy

Notices and Fines

  Students, Faculty & Staff Guest Users & Partner Library Users
  • Courtesy and overdue notices are sent to your Whitworth email.
  • Final notice sent to physical address at 25 days overdue with fines indicated.
  • All notices are mailed to home address or emailed.
Fines $0.25 per day per item
Course Reserve materials: $1 per hour per item for 1, 2, 3, and 4-hour reserves and $3 per day per item for 1, 2, 3, and 7-day reserves
$0.25 per day per item

Lost or Damaged Materials

For students:

  • Final notice sent to physical address 25 days after final due date declaring the item lost.
  • A replacement fee and a process fee is charged to your account. The replacement fee only is waived with the return of the overdue item.
  • Failure to return materials results in the blocking of your borrowing privileges and a billing to your student account.

For faculty & staff:

  • Lost items will accrue a fine of $100.
  • At 60 days overdue, the patron’s dean or department head will be notified and borrowing privileges suspended until resolved.

For guest users & partner library users:

  • Failure to pay fines or return books may result in the permanent revoking and blocking of borrowing privileges.

Course Reserves - Faculty

Fill out and print this document, then submit with your reserve materials:

General instructions:

  • Materials for reserves may be brought to the circulation desk for processing. These may be items from our library collection or personal materials. Photocopied materials must be copyright compliant. You are responsible for your own photocopying.
  • Please fill out a reserve request form for each course (available at the circulation desk). Allow for a few days processing time prior to student availability.
  • Reserve materials may be assigned check out periods of one, two, three, and four hours or one, three, and seven days.
  • Students will be able to find your reserve materials on a list that is posted at the circulation desk.
  • Unless otherwise stated on the request form, all materials will be removed from the reserve shelf at the end of the term.
  • For assistance with reserve materials, contact Barbara Carden, Circulation Supervisor, at 509.777.3767 or at

Course Reserves - Students

Reserve materials are available for in-library use only. A list of course reserves is at the circulation desk. Your ID card is required to borrow reserve items.

Overdue fees for Course Reserve materials
hourly reserves $1 per hour per item
daily reserves $3 per day per item


Please be considerate of your classmates and return reserve materials on time.